Why this matters for HVAC businesses
HVAC businesses send a lot of SMS — appointment reminders, "tech on the way" notifications, review requests, promotional offers. Each non-compliant message exposes you to $500-$1,500 per-violation TCPA penalties. A single class action settles in the $1M-$10M range for businesses your size.
The HVAC-specific angle
For HVAC contractors, the key consent boundary is between transactional and marketing SMS. A review request tied to a completed AC installation is transactional — prior express consent suffices (the customer gave you their phone number for service purposes). A win-back campaign or cross-sell promotion (a seasonal offer sent to a past AC repair customer) is marketing — requires prior express written consent with a checkbox. License #s also matter on the SMS side if you reference services that require licensing in your state. Your license-required states for HVAC include: California, Florida, Texas, Arizona, Nevada, Oregon, Washington.
An HVAC business sending 1,000 marketing SMS without proper PEWC consent is exposed to $500,000-$1.5M in TCPA liability. The plaintiffs' bar specializes in finding these.
How Apex HVAC would set this up
Consider Apex HVAC, an HVAC operation serving Austin, TX. A typical AC installation job at the 742 Maple Drive address triggers the following automation:
- Technician taps "Job Complete" in the field — AC installation marked done.
- 4 hours later, Sarah receives an SMS asking for a Google review.
- Review request mentions AC repair specifically — feeds Local Pack keyword relevance.
- If Sarah leaves a 4+ star review, a 25-card postcard campaign fires to neighbors around 742 Maple Drive.
- Sarah also gets a referral link — both they and a referred neighbor get a discount on the next job.
- Compliance: 9 AM-8 PM quiet hours respected, opt-out logged, license # auto-included on postcards where required.
Read the full pillar guide
This page covers the HVAC-specific angle. For the complete mechanics — full timing tables, all the templates, the FTC and TCPA detail, and the response-framework playbooks — read the foundational pillar:
Pillar Guide
TCPA & CAN-SPAM Compliance for Service Businesses
The comprehensive playbook covering every angle of this topic for local service businesses.
Read the full pillar guide